Electronic Archiving and Digital Preservation Policy

Journal of Information Systems and Technology Research (JISTR) recognizes the importance of electronic archiving and digital preservation in ensuring the accessibility, authenticity, integrity, reliability, and long-term availability of published scholarly research. The journal is committed to maintaining its scholarly publication records and supporting the continuity of access to published scientific content.

This policy establishes the journal's responsibilities and procedures concerning electronic archiving, data backup, digital preservation, system recovery, and the protection of electronic scholarly records. It supports transparency and responsible journal management in accordance with recognized scholarly publishing practices and applicable Indonesian scientific journal accreditation requirements.

1. Electronic Journal Archives

JISTR maintains an electronic archive of its published issues and articles through the Open Journal Systems (OJS) publishing platform. The archive provides public access to published scholarly content and enables readers, researchers, and indexing services to retrieve article information and available full-text publication files.

Published articles are systematically organized by volume and issue, together with their bibliographic metadata, publication dates, author information, abstracts, keywords, persistent identifiers where available, and associated electronic files.

The electronic archive is maintained as part of the journal's official scholarly publication record. Published content must remain identifiable and accessible in accordance with the journal's Open Access Policy, Copyright and Licensing Policy, and Publication Ethics requirements.

Corrections, expressions of concern, retractions, and other post-publication notices must be appropriately identified and linked to the relevant publication records. The integrity of the scholarly record must be preserved without misleading alterations or undocumented removal of published content.

Official Journal Archives: JISTR Journal Archives.

2. Electronic Backup Policy

Electronic backup is an essential component of the journal's information protection and operational continuity arrangements. Backup procedures are intended to reduce the risk of permanent data loss resulting from accidental deletion, software or hardware failure, data corruption, cybersecurity incidents, hosting disruptions, and other technical emergencies.

The publisher and authorized technical administrators are responsible for establishing, implementing, documenting, and maintaining appropriate backup procedures for the journal's OJS publishing environment.

The electronic backup framework covers the following components:

OJS Database: Journal configuration, publication metadata, author information, manuscript records, editorial workflow information, and other database records necessary for journal administration and publication management.
Published Article Files: Final publication files, PDF articles, supplementary materials, and other publicly available electronic scholarly content.
Submission and Editorial Files: Submitted manuscripts, revisions, peer-review documents, editorial records, and related files maintained within the OJS publishing system.
Application and Configuration Files: OJS application files, public assets, configuration settings, and other technical components necessary for system restoration.
Publication Metadata: Bibliographic information, article identifiers, issue information, and relevant metadata required to maintain the accuracy and discoverability of published articles.

Backup activities must follow a documented operational schedule appropriate to the journal's publishing activities and technical infrastructure. The backup schedule must identify the frequency of backup operations, storage locations, retention arrangements, responsible personnel, and procedures for verifying backup integrity.

The journal's technical administrators are responsible for maintaining backup records and reviewing whether the established schedule remains adequate for the volume of journal data and the frequency of publishing activities.

Backup arrangements should include protected secondary copies stored separately from the primary publishing environment whenever technically feasible. Such separation reduces the risk of simultaneous loss of the operational system and its backup records.

Backup files containing unpublished manuscripts, personal information, confidential peer-review reports, or editorial correspondence must be protected through appropriate access controls and information security measures.

Backup operations must not compromise the confidentiality of editorial processes, the protection of personal data, or the integrity of the journal's publication records.

3. Digital Preservation Policy

Digital preservation refers to the systematic protection and maintenance of published scholarly content to ensure its continued accessibility, authenticity, integrity, and usability over time.

JISTR is committed to supporting the long-term preservation of published articles, supplementary materials, and associated bibliographic metadata. Digital preservation is intended to protect the scholarly record from technological obsolescence, accidental loss, data corruption, unauthorized alteration, and disruptions affecting the journal's publishing infrastructure.

The journal's digital preservation objectives include:

Maintaining long-term access to published articles and journal issues.
Preserving bibliographic metadata, including article titles, author information, abstracts, publication dates, volume and issue information, and persistent identifiers where available.
Protecting published electronic files against unintended deletion, corruption, or unauthorized modification.
Maintaining reliable relationships between publication metadata and corresponding full-text files.
Supporting the accessibility and usability of publication files when software, hosting infrastructure, or publishing technologies change.
Maintaining accurate records of corrections, expressions of concern, retractions, and other post-publication notices.
Supporting the recovery of published content following technical disruptions or system migration.
Preserving the authenticity, transparency, and integrity of the published scholarly record.

The journal distinguishes operational data backup from long-term digital preservation. Backup procedures primarily support the restoration of journal systems and records following technical failures, while digital preservation focuses on maintaining the continuing accessibility and integrity of published scholarly content.

The publisher and editorial team should periodically evaluate the suitability of publication file formats, metadata structures, storage arrangements, and preservation procedures. Where necessary and technically feasible, file format migration or other preservation measures may be implemented to maintain continued access to published scholarly materials.

JISTR may adopt additional digital preservation arrangements through institutional repositories, trusted digital repositories, or recognized preservation services such as LOCKSS, CLOCKSS, or the PKP Preservation Network, subject to technical eligibility, formal implementation, and operational verification.

The journal shall publicly identify any external digital preservation service only after its participation has been confirmed and the preservation arrangement is operational. The journal will not claim preservation coverage through a third-party service without appropriate supporting evidence.

4. Data Recovery and System Continuity

JISTR recognizes the importance of maintaining operational continuity and restoring access to scholarly records in the event of unexpected technical disruptions.

The publisher and authorized technical administrators are responsible for developing and maintaining appropriate recovery procedures for the journal's electronic publishing environment.

System recovery procedures should address the following priorities:

Publication Records: Restoring bibliographic metadata, publication information, and published article records.
Full-Text Availability: Recovering published PDF files and associated supplementary materials.
Database Restoration: Restoring the OJS database and verifying the consistency of essential journal records.
Application Recovery: Restoring the publishing platform, application configuration, and necessary supporting files.
Data Integrity: Checking recovered data to identify missing, corrupted, or inconsistent records.
Service Continuity: Re-establishing public access to published scholarly content and essential journal operations.

Technical administrators must periodically review the integrity and usability of backup copies and conduct restoration tests at appropriate intervals to determine whether essential electronic records can be successfully recovered.

Recovery activities should be documented internally, including significant incidents, restoration actions, identified problems, and corrective measures undertaken to prevent similar disruptions.

If a technical disruption temporarily affects public access to published articles, the editorial team and technical administrators should coordinate appropriate recovery actions and provide relevant service information to readers when necessary.

All recovery and maintenance activities must comply with applicable confidentiality, data protection, copyright, and information security requirements.

5. Archiving and Preservation Responsibilities

Effective electronic archiving and digital preservation require clearly defined responsibilities among the publisher, technical administrators, and editorial team.

The responsibilities are assigned as follows:

Publisher: Provides organizational support, oversight, and appropriate resources for maintaining the journal's electronic publishing infrastructure, backup arrangements, and long-term accessibility of published content.
Technical Administrators: Maintain the OJS publishing platform, implement documented backup procedures, protect electronic records, monitor system reliability, manage authorized access, conduct backup verification, and coordinate technical recovery activities.
Editorial Team: Maintains the accuracy and integrity of published records, verifies publication metadata, coordinates necessary corrections or post-publication notices, and communicates with technical administrators when editorial changes affect archived content.
Editor-in-Chief: Provides editorial oversight of publication record integrity and coordinates with the publisher and technical administrators on matters affecting the reliability and accessibility of the journal's scholarly content.

The publisher, Editor-in-Chief, and authorized technical administrators should periodically review the journal's electronic archiving, backup, recovery, and digital preservation arrangements to ensure their continued suitability.

Significant changes to the journal's digital preservation arrangements should be documented and, where relevant to public access or preservation coverage, communicated transparently through the journal's official website.

6. Related Journal Policies and Information

This Electronic Archiving and Digital Preservation Policy should be read in conjunction with other JISTR policies addressing public access, copyright, publication ethics, research integrity, and editorial responsibilities.

Additional information is available through the following official journal pages:

Questions or concerns regarding electronic archiving, access to published content, or digital preservation may be directed to the journal's editorial office through the official contact information provided on the journal website.